Customer Receipt Batches & Supplier Batch Disbursements
Process bulk customer wire receipts across multiple open invoices and execute supplier batch payment disbursements with automated FIFO allocation, overpayment handling, and bank reconciliation readiness.
Customer Receipt Batches & Supplier Batch Disbursements
In high-volume commercial operations, handling payments on a one-invoice-to-one-transaction basis creates severe administrative bottlenecks. Enterprise customers routinely remit single lump-sum electronic transfers covering dozens of outstanding invoices, while corporate treasury teams execute weekly supplier payment runs disbursing funds across multiple vendor bills.
BIZA provides dedicated Batch Receipt (/documents/customer-receipt-batches) and Batch Disbursement (/procurement/supplier-batch-payments) modules designed to eliminate manual data entry, prevent unallocated cash suspense, and ensure rapid bank reconciliation.
1. Customer Batch Receipts (Bulk Inbound Remittances)
When an enterprise customer wires a single payment (e.g., SAR 142,500.00) covering a batch of delivery notes and tax invoices:
Remittance Input & Header Definition
- Select the Customer and the destination Bank or Cash Account.
- Specify the Remittance Date, Total Amount Received, and bank transaction reference / deposit slip number.
- Optional: Upload the customer's remittance advice document (PDF or Excel).
Intelligent Invoice Allocation
BIZA fetches all outstanding and partially paid invoices for the customer:
- Oldest-First (FIFO) Auto-Fill: One click automatically applies the lump sum against the oldest open invoices first, decrementing the unallocated balance to zero.
- Exact Remittance Advice Matching: Users can toggle specific invoices matching the customer's payment advice, typing partial allocations where discounts, retentions, or disputed line items occur.
- Unallocated Advance Deposits: If the received remittance exceeds total outstanding invoices, the residual amount is automatically booked as an Unallocated Customer Advance (
2150 — Customer Deposits), available for one-click application against future invoices.
2. Supplier Batch Disbursements (Bulk Outbound EFTs)
Treasury and accounts payable teams can consolidate vendor liabilities into scheduled payment batches:
- Vendor Bill Filtering: Filter approved purchase entries by due date, payment terms (e.g., Net 30, Net 60), or specific vendor priority.
- Batch Total Calculation: Select all qualifying bills to view the aggregated payout requirement, current bank account balance, and projected post-payment liquidity.
- Disbursement Execution: Select the paying bank account, payment method (SARIE, Wire Transfer, Corporate Card, Post-Dated Cheque), and batch release date.
- Automated Sub-Ledger Posting: BIZA generates a single consolidated bank credit entry while debiting each vendor's individual Accounts Payable sub-account, keeping AP aging reports 100% synchronized.
3. General Ledger Accounting Mechanics
Batch payment workflows generate balanced, multi-line journal vouchers:
Inbound Customer Batch Receipt Journal:
$$\begin{aligned} \text{DR} \quad & \text{Al Rajhi Bank — Operating Account (1010)} & \text{SAR } 142,500.00 \ \text{CR} \quad & \text{Accounts Receivable (1100) — Inv #INV-2026-081} & \text{SAR } 45,000.00 \ \text{CR} \quad & \text{Accounts Receivable (1100) — Inv #INV-2026-088} & \text{SAR } 62,500.00 \ \text{CR} \quad & \text{Accounts Receivable (1100) — Inv #INV-2026-094} & \text{SAR } 35,000.00 \end{aligned}$$
Outbound Supplier Batch Disbursement Journal:
$$\begin{aligned} \text{DR} \quad & \text{Accounts Payable (2000) — Supplier Alpha} & \text{SAR } 28,000.00 \ \text{DR} \quad & \text{Accounts Payable (2000) — Supplier Beta} & \text{SAR } 19,400.00 \ \text{DR} \quad & \text{Accounts Payable (2000) — Supplier Gamma} & \text{SAR } 34,600.00 \ \text{CR} \quad & \text{SNB Bank — Treasury Account (1020)} & \text{SAR } 82,000.00 \end{aligned}$$
4. Bank Reconciliation Synergy
By grouping individual invoice settlements into a single batch entry matching the exact transaction amount on the bank statement, BIZA's Bank Reconciliation Workspace matches the entire batch in a single click:
- Eliminates the need to manually reconcile dozens of separate invoices against a single bank line.
- Guarantees zero unreconciled penny rounding errors.
- Produces instant batch remittance advice PDFs that can be emailed directly to counterparties.